Using board software for holding online meetings allows for streamlined meeting procedures, better board engagement, and better paper management. If the meeting is held in person or via video conferencing, the use of specifically designed tools can guarantee the success of the meeting. However, implementing these software isn’t always straightforward and requires training and adjustments to the existing processes of the business.

The most effective board management software offers a single, integrated solution for all meetings. It will assist administrators in creating an agenda and send all relevant documents to members before the meeting starts. It allows them to distribute the materials and record meetings by using its audio/video recording tool. It can even generate minutes of meetings automatically following the meeting. It can also keep and secure all materials used for board meetings in one central place that is easy to access.

Another key aspect of the software is its ability to block distractions. It can, for example, allow attendees to muffle their microphones when they’re not speaking. It should also establish a conversation procedures, such as the procedure for raising your hand to ask a question or to request permission to speak. It is essential to make these rules clear to the members prior to the meeting to avoid confusion or discontent.

The software should be available on all devices, so that users have easy access to it. The best portals include versions that are optimized for tablets, desktops and mobile. This allows the software to achieve its goal of increasing attendance and boosting board member engagement.

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